How to Set up a Webex Meeting in Outlook with a Microsoft Office 365 Account

Byadmin

It’s simple to schedule meetings with Microsoft Outlook. In order to plan video conferencing sessions, you may use systems like Zoom and Microsoft Teams. Going to set up and arranging all of your events on a single timeline may save you a huge amount of time. Outlook is set up to function in the same way every time. Using third-party ‘Add-ins’ for Outlook, it enhances performance without requiring the user to transition between programs. So, this article will talk about how to set up a Webex meeting in Outlook with a Microsoft Office 365 account. But first, we will know about the Cicso Webex in detail.

What is Cisco Webex?

A Cisco Webex Meeting Scheduler add-in is required from the Microsoft AppSource store in order to establish an Outlook Webex meeting. Video conferencing and collaboration are made easy with the Cisco Webex product line.

Webex Meetings, Webex Teams, and Webex Devices are part of this cloud-based communication package. Cisco’s Webex online meeting technology and the Cisco Spark team management software have been combined to produce the Webex suite.

Cisco Webex solutions enable features such as virtual meetings, group chat, and document sharing. The technology is widely regarded as a leader in unified communications for team collaboration. Both SMBs and enterprise-wide deployments may benefit from it because it is beneficial for small group cooperation as well as big group gatherings.

Attendees can join video conferences using a desktop or mobile software. Webex is also accessible as a web application. You can share documents. In addition, users can take part in team chat. Cisco Webex Meetings and Webex Teams are both compatible with this service.

Webex’s working concept

All meetings are powered by the Webex backbone network. It doen not matter that you entered through the Webex Meetings or Teams app. Webex Hybrid Service, part of the software package, allows for both on-premises and hybrid implementations. Webex Teams’ cloud-based features are linked to on-premises Cisco communication systems through the hybrid service.

You can easily initiate, plan, and run meetings using WebEx Meeting Center. Microsoft Outlook lets you create meeting invitations. To send out invitations, all you need is the recipients’ email addresses. After that, the you can connect from your computer or smartphone. If you require different gadget during the conference then you can use it.

The Training Center provides users with the option to adjust screen displays based on file type instantly. In other words, when someone chooses to show a PowerPoint presentation, the slides will appear immediately in the display. Once granted access, participants can also make changes to files.

The event Center has the capacity to accommodate up to 3,000 people. With the help of chat and polling tools, these big gatherings may be participatory.

Webex Calling, a cloud-based phone system, is part of Webex as well. Webex Calling enables users to contact anyone using Cisco IP phones or straight from Webex Teams. In addition, users can make use of the Hybrid Service to link Cisco phone systems to their Webex Teams accounts.

Getting the Add-on for Cisco Webex Meetings

First of all, you need to visit to outlook.live.com in your desktop internet browser to established a Webex meeting. Afterward, tap the calendar icon in the bottom-left corner of your screen. Choose a date for the Webex meeting by clicking on the recently opened calendar. You’ll see a new window show up on your screen.

  • Select ‘More choices’ from the drop-down menu on the lower-left side of the window. Another window will appear as a result of clicking this link. In this section, you’ll discover additional information about the meeting’s scheduling and personalization choices.
  • Go to the new window’s top row and select the ‘More’ button to see more options. The ‘Get Add-In’ function may be found on the enlarged menu. The ‘Add-ins for Outlook’ window will pop up after you click on it. Click OK to close it.
  • Another Outlook add-ins window will open on your screen. Enter ‘Webex’ in the window’s search box at the upper right. There is an add-on, ‘Cisco Webex Meeting Scheduler’ that appears in the search results. To add an event to your calendar, tap on the ‘Add’ option underneath the event title.
  • Webex Meetings Scheduler will prompt you to accept its terms and policies. In order to proceed, you must agree to the terms by clicking ‘Continue’. Go ahead and click on it.

Congratulations! The Webex add-in for Outlook has been finally added. Cisco Webex Meeting Scheduler will now be scheduled as a calendar and email item on your Outlook account.

In Outlook, how do you schedule a Webex meeting?

Now, if you want to schedule a new meeting in Outlook, you may do so. The Webex symbol should now appear on top of the comprehensive appointment scheduling pane in Outlook.

  • All you must do is pick the ‘Add Webex Meeting’ choice from the Webex icon.
  • A pop-up window may appear asking you to link your Webex account to Outlook. In the window, you have to select the ‘Get Started’ option.
  • You’ll be prompted to give the URL of your Webex Site. Because Outlook integration is only available with a Webex account on one of the service’s premium subscriptions. You or your company should have a unique Webex community Website. Hit the ‘Next’ box after entering the URL.
  • When asked, sign in using the Microsoft account you want to use with Webex. Then, in Outlook Calendar, add the meeting’s credentials. To arrange the conference, click ‘Save’.

You will now be able to effectively set up a Webex meeting in Outlook with your Microsoft Office 365 account. If you don’t utilize Microsoft Office 365. You may then use the Cisco Webex Productivity Services plugin to integrate Webex into the Outlook desktop application.

Advantage of using Cisco Webex

  • You may use your phone or computer’s audio or video to express yourself, and HD video is also an option.
  • Users can access calls from numerous devices and swap devices in the middle of a call.
  • Files and data can be shared among participants.
  • There are annotation tools at your disposal.
  • There are options for chatting and sharing your desktop with others.
  • It is possible to operate screens from a distance.