How to Print Pay Stubs in QuickBooks Desktop Guide Step By Step?

Byadmin

Quickbooks helps to handle employee payroll in an organization. It also helps to generate pay stubs that are compliant with your government’s regulations. The firm name, address, and phone number will display on the bottom and top of the blank paper when we print pay stubs. So, are you trying to figure out how to print pay stubs in QuickBooks?

There’s no need to worry any longer; here’s a step-by-step instruction on printing pay stubs in QuickBooks. Printing pay stubs isn’t rocket science; you just need to follow all the steps given below. But diving into the rest of the procedure, it is crucial to understand what QuickBooks pay stubs are.

What are QuickBook pay stubs?

QuickBooks pay stubs is a feature in QuickBooks that allows customers to email pay stubs to employees. QuickBooks pay stubs serve as a physical statement of financial activities. They’re  password-secured PDF documents. It is advisable to double-check that the amount while printing pay stubs.

Pay stubs provide critical information that your employees need to make sure they’re getting paid correctly and that taxes are being deducted correctly. It also displays the availability of vacation and sick time of the employee. If your firm has an insurance plan to which workers pay, their amounts will also show up on the pay stub. Lenders and social welfare organizations often require a pay stub before allotting money or awarding benefits. This process helps them to keep the current and year-to-date financial statement.

How to Print QuickBooks pay stubs?

There are only a few basic steps to printing pay stubs. When using online payroll, the user may print payroll stubs for their employees. Let’s take a look at the steps for printing pay stubs in QuickBooks online payroll.

For online payroll with QuickBooks

1- Set the options for printing pay stubs in QuickBooks.

  • The user should first click on Settings, and then on Payroll settings.
  • After that, click on the Preferences tab and then on the paycheck printing button.
  • When you’re finished, be sure to select the Plain paper stubs option.
  • Then click the OK tab.

2- Payroll stubs printing

  • In the Worker dialogue box, the user must now pick the employees.
  • Then, under the My Payroll section, select Paycheck List.
  • The next step is to choose paychecks for printing
  • Users are advised to click Print to complete the procedure.

Steps to Print Pay Stubs in QuickBook

Method 1- Printing pay stubs with the help of a paycheck list

When it comes to printing pay stubs on QuickBooks desktop, customers have a range of alternatives to choose from. We’ll take a look at a few of the more effective ones in this post. Let’s have a look at each strategy individually:

  • The first step is to use the left-hand navigation bar to pick the workers.
  • After that, you need to select the name of the employee you want to pay.
  • On the employee’s page, you have to click on the Paycheck List.
  • Select the ‘checks to pay’ option to proceed.
  • Then, if appropriate, look for the option of checking a number.
  • Finally, from the drop-down arrow, pick the Batch action, followed by the Print option.

Method 2- Print Pay Stubs through Bill Payment Stubs

  • To start, the user must go to the File menu, then pick Print Form, then Bill Payment Stubs.
  • The next step is to go through the Account Payment drop-down menu, then choose either a credit card or a check, depending on how you want to pay your bill.
  • After that, select the appropriate Bank/Credit card account from the Account drop-down menu.
  • Moving forward, the user must input the end and beginning dates in the dated area in order to show payments from a different time period.
  • Afterward, the user need to select the checks for which bill payment stubs are are ready to print
  • By pressing the OK button, you can go to the next stage.
  • Finally, in the print window, the user must verify the printer and specify the total number of copies before pressing the print option.

Method 3- Print Pay Stubs from QuickBooks Desktop File Menu

  • The first step in this procedure is to go to the File menu and print forms, then go to the pay stubs section.
  • The user must then pick the Payroll bank account and then input the date range that includes the pay date which he is going to print.
  • Moving forward, if the user wishes to limit by One Employee, just choose the Employee option from the drop-down menu next to the Employee choice.
  • The next step is to choose the column next to the date, and then choose the Pay stubs that the user wants to print.
  • The user can then select the preview option to see the paystub before printing it.
  • Choose the Preferences tab to select the company and personnel information.
  • If a user wishes to print a global message on each pay stub, the user must first put the information in the corporate message box before printing it on all pay stub boxes.
  • Select the Print option next.

Method 4- Print Pay Stubs through Paycheck

Paycheck also allows the user to print pay stubs. The following are the measures to take:

  • The first step is to access the paycheck on the QuickBooks desktop.
  • Next, pick the print button, by selecting the pay stub.

Method 5- Print Pay Stubs Using Voucher Printing

  • Open QuickBooks and select the Edit option from the Menu Bar.
  • Select the Preferences option from the drop-down menu.
  • Then choose Payroll & Employees from the drop-down list.
  • Then, on the Company Preferences tab, select Full Payroll from the Payroll features section.
  • Select Pay Stub & Voucher Printing from the Set Preferences for section.
  • Now select all the checkboxes that are required to include in the Paycheck Vouchers & Pay stubs, Print section.
  • You must choose Legal Company Name if you would like the company name to appear on the pay stub.
  • Once completed, you must cross-check everything and then click the OK button.